Dog Groomer Invoice Template — Free Download (2026)
Self-employed dog groomers — whether operating from a salon, a grooming van, or a home-based setup — need a professional invoice to document income, charge for add-ons clearly, and build the kind of client records that support a growing recurring book of business.
Create your dog grooming invoice free
Professional PDF in 60 seconds. No signup required to try.
Generate invoice →What to include on a dog grooming invoice
Your name or salon name
Your business name, phone number, email, and address (or 'mobile grooming' if you travel). A professional header signals that you run a legitimate business, not a cash-in-hand side gig — important for building a premium recurring clientele.
Client name and pet name
The owner's name and the pet's name and breed. Breed matters — a Golden Retriever full groom is a different service than a Chihuahua bath. Including the pet's name adds the personal touch clients appreciate in a service this trust-based.
Date of service and invoice number
The grooming date and a sequential invoice number. For recurring clients, consistent numbering helps both parties track appointment history.
Service type with pet size
Full groom, bath and brush, nail trim, ear cleaning, teeth brushing, de-shedding treatment. List each service separately. Note the dog's weight class or size (small/medium/large/XL) since this is what drives your pricing.
Add-on services itemized
Flea treatment, blueberry facial, bandana, cologne, teeth brushing, nail grinding (vs. clipping), de-matting. List each add-on with its own price. Clients who see add-ons itemized are far less likely to dispute them than clients who see a bundled total.
Mobile / travel fee if applicable
If you travel to clients, a trip fee is fair and standard. List it as 'Mobile grooming travel fee — $X' so it's transparent. Distance-based pricing ($X per mile beyond a base radius) is also common — state the formula clearly.
Surcharges
Matting surcharge (extra time for heavily matted coats), difficult dog surcharge, large/oversize dog surcharge. These are legitimate and standard — just list them explicitly rather than inflating the base rate.
Payment method and terms
Most grooming is paid at pickup. List accepted methods: cash, Venmo, Zelle, Square. For recurring clients, some groomers keep a card on file and charge automatically — if so, note 'Card on file — charged at pickup.'
Dog groomer invoice examples
Salon grooming — full groom with add-ons
INVOICE #GR-0087
Pawfect Groom Studio | Client: Jennifer Walsh | Pet: Biscuit (Golden Retriever, 65 lbs) | June 9, 2026
| Full groom — bath, blow dry, brush, haircut, nail trim (large) | $85.00 |
| De-shedding treatment | $20.00 |
| Ear cleaning | $10.00 |
| Teeth brushing | $12.00 |
| Blueberry facial & conditioning mask | $15.00 |
| Bandana (included) | $0.00 |
| Matting surcharge — mild matting behind ears (20 min extra) | $20.00 |
| Total Due (due at pickup) | $162.00 |
Mobile grooming invoice
INVOICE #GR-0091
Rovers & Suds Mobile Grooming | Client: The Patel Family | 3 dogs | June 11, 2026
| Dog 1 — Bella (Shih Tzu, 12 lbs) — full groom | $65.00 |
| Dog 2 — Max (Labrador, 75 lbs) — bath, brush, nail trim | $70.00 |
| Dog 3 — Luna (French Bulldog, 28 lbs) — full groom | $60.00 |
| Mobile / travel fee (8 miles, base radius exceeded) | $20.00 |
| Multi-pet discount (3 pets) | ($15.00) |
| Total Due (due at service) | $200.00 |
5 invoicing rules for dog groomers
Always list add-ons separately — never bundle silently
When you include a de-shedding treatment and teeth brushing in a 'full groom' price without listing them, clients don't know what they're getting. When they see the same $85 full groom elsewhere, they don't understand why yours costs more. Itemize every service. Clients who can see exactly what they paid for are your best referral sources.
State surcharges upfront, not at pickup
Matting surcharges, difficult-dog surcharges, and oversize fees are legitimate — but clients who hear about them for the first time at pickup feel surprised and sometimes refuse to pay. Call or text before grooming if you discover a surcharge situation, confirm the client agrees, then list it on the invoice.
Collect at pickup, not later
Dog grooming is a cash-at-pickup service for a reason: the client is there to pick up their happy dog, the experience is fresh, and payment is natural. Sending an invoice days after pickup adds friction and creates awkward follow-up. Collect when the client is present.
Track recurring clients by pet name and breed
Your best clients bring their dogs every 6–8 weeks like clockwork. Keep a simple record (even in your invoicing tool) of each pet's name, breed, weight, services, and preferences. When Mrs. Walsh comes back, you already know Biscuit gets the blueberry facial and needs 20 minutes extra for the ears — and you can note it on the invoice to show you remembered.
Invoice every visit, even recurring clients
Recurring clients who pay without fuss might seem to need no invoice — but you need one. It's your income documentation. For a groomer seeing 40+ dogs per week, 52 weeks a year, your invoices are what support your Schedule C and prove your income to lenders, landlords, and the IRS.
Frequently asked questions
Do dog groomers need to send invoices?↓
Legally, no — but financially and professionally, yes. An invoice is your income record. For self-employed groomers, every service should be documented as income for tax purposes. Invoices also prevent disputes, clarify add-on charges, and make you look like a professional business rather than someone who does cash-only side work.
How do I handle a no-show or last-minute cancellation?↓
Have a cancellation policy and state it in writing when booking — 'Cancellations with less than 24 hours notice are charged 50% of the scheduled service.' If a no-show occurs, send an invoice for the cancellation fee. A professional invoice for a cancellation fee is harder to dispute than a verbal claim. Most clients pay it — especially if they want to rebook.
Should I charge more for matted or difficult dogs?↓
Yes, and you should state your policy before accepting the appointment. Matted dogs require extra time and often a different grooming approach. Difficult or reactive dogs require more care and carry more risk. Charging a surcharge (typically $10–$30 depending on severity) is fair, standard, and expected by experienced dog owners. State it on your booking form and itemize it on the invoice.
What's the best way to price multiple pets from the same household?↓
A multi-pet discount (10–15% off the second and third dog) incentivizes clients to bring all their pets and builds loyalty. List each dog's service at full price, then apply a line-item discount. This shows the client the full value and the discount — both are selling points.
How do I track income for taxes as a self-employed groomer?↓
Every service should generate an invoice. At year end, your total invoice amount equals your gross revenue. Subtract your expenses (supplies, equipment, insurance, vehicle if mobile, booth rent if salon-based) to arrive at your net income. Keep receipts for all expenses. If you're issuing invoices consistently and tracking them, your tax filing becomes straightforward — and you avoid the 'I think I made about $40,000 last year' problem that triggers audits.
Create your dog grooming invoice in 60 seconds
Professional PDF, free to try. No signup required for your first invoice.
Generate free invoice →