Nurse Invoice Template — Free Download (2026)
Whether you're a per diem nurse, independent nurse practitioner, or healthcare consultant, you need invoices that look professional and get paid fast. Here's a complete guide to invoicing for nursing services — plus a free template.
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Generate invoice →What to include on a nurse invoice
Independent nurses and nurse practitioners work under a wide range of arrangements — per diem hospital shifts, private duty home care, telehealth consultations, and corporate wellness contracts. Your invoice needs to be clear regardless of the arrangement.
Your full name and credentials
Include your nursing license number (RN, NP, LPN) and any specialty certifications (CRNA, FNP-BC, etc.). Some facilities require your NPI number on invoices.
Your business name (if applicable)
If you operate as an LLC or practice under a business name, use that name alongside your personal credentials.
Client details
The hospital, clinic, agency, family, or individual you're billing. For institutional clients, include the department and billing contact.
Invoice number and date
Sequential invoice numbers help both you and your clients track payments and simplify tax time.
Services provided with dates
List each shift, visit, or service with the date, hours worked, and a brief description. Facilities may require shift codes or department identifiers.
Rate and hours
Your hourly rate multiplied by hours, or your flat per-visit fee. For hourly work, round to the nearest quarter-hour consistently.
Mileage and expenses (if billable)
Home care nurses often bill mileage. Include date, miles traveled, and the rate (2026 IRS rate: $0.70/mile).
Payment terms and methods
Net 7 or Net 14 is standard in nursing. Include your bank details, PayPal, Zelle, or whichever payment method you accept.
Nursing billing arrangements
Per diem / shift billing
The most common billing model for nurses working through staffing agencies or directly with hospitals.
INVOICE #NRS-0047
Sarah Chen, RN, BSN | NPI: 1234567890
| Date | Shift / Unit | Hours | Rate | Amount |
|---|---|---|---|---|
| June 3 | ICU Day Shift (7am–7pm) | 12 | $68/hr | $816.00 |
| June 5 | ICU Night Shift (7pm–7am) | 12 | $78/hr | $936.00 |
| June 7 | ICU Day Shift (7am–7pm) | 12 | $68/hr | $816.00 |
| June 10 | Charge Nurse — ICU | 12 | $85/hr | $1,020.00 |
| Total Due | $3,588.00 | |||
Private duty / home care billing
Private duty nurses bill families or home health agencies directly. Include visit details and any billable expenses like mileage.
INVOICE #PDN-0012
For: Thompson Family | Client: Margaret Thompson, age 81
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Private Duty Nursing — Week of June 2 (Mon–Fri, 4hrs/day) | 20 hrs | $55/hr | $1,100.00 |
| Medication management & wound care assessment | 5 visits | $35/visit | $175.00 |
| Mileage — home visits (47 miles × $0.70) | — | — | $32.90 |
| Total Due | $1,307.90 | ||
Nurse practitioner / telehealth billing
NPs running independent practices or offering telehealth services often bill per consultation or on a monthly membership model.
INVOICE #NP-0088
Dr. Maria Rodriguez, FNP-BC | Patient: James Wilson
| Service | Amount |
|---|---|
| Initial telehealth consultation (45 min) — June 8 | $175.00 |
| Comprehensive health assessment & care plan | $125.00 |
| Lab order interpretation & follow-up message | $45.00 |
| Total Due | $345.00 |
5 invoicing rules for nurses
Include your license number on every invoice
Hospitals, agencies, and home health clients often require your RN/NP/LPN license number and NPI for their records. Including it proactively speeds up payment approval and builds credibility.
Invoice within 24 hours of completing a shift
For per diem work, don't batch invoices. Submit immediately while the shift is fresh. Facilities have billing cycles and your invoice needs to be in before the cutoff.
Keep detailed shift logs as backup
Log start/end times, break times, and any overtime for each shift. If a facility disputes your hours, you need documentation. Apps like TimeShift or a simple spreadsheet work well.
Set Net 7 for institutions, Net 14 for families
Hospitals and agencies have accounts payable departments that move slowly — Net 14–30 is standard. For private families, Net 7 reduces the chance of invoice amnesia.
Charge a late fee and state it upfront
Add a 1.5% monthly late fee to your invoice. Mention it verbally before your first shift and include it in writing. It signals that you're a professional who values your time.
Frequently asked questions
Do nurses need to include their NPI number on invoices?↓
Not always, but it's a good idea. The NPI (National Provider Identifier) is required for insurance billing, but for direct-pay shifts and private clients, it's optional. However, many hospital billing departments request it, so including it saves a follow-up email.
Should I invoice through an LLC as a nurse?↓
Operating through an LLC provides liability protection and can simplify taxes. Invoice under your LLC name, but keep your credentials and license number on the invoice so the client knows who's providing care.
How do I handle overtime on my invoice?↓
List overtime hours as a separate line item at your OT rate (typically 1.5× your base rate). Note the dates and hours clearly: 'June 3 — OT hours 12–14 (2 hrs × $102/hr)'. This transparency prevents disputes.
Can I charge mileage when visiting home care clients?↓
Yes. The 2026 IRS standard mileage rate is $0.70/mile. Track each visit's mileage and log the start/end locations in your records. List mileage as a separate line item on your invoice with the total miles and rate.
What if a hospital or agency is slow to pay?↓
First, confirm your invoice was received by the right billing contact — sometimes they end up in a general inbox. If it's past your payment terms, send a polite follow-up email with your invoice attached. For repeated late payments, enforce your late fee clause or require payment upfront for future shifts.
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