Roofing Invoice Template — Free Download (2026)

License number, insurance, and bond info

Your contractor's license number (required in all states for roofing work above certain thresholds), general liability insurance coverage amount and carrier, and workers' compensation status. Roofing is one of the highest-risk trades — homeowners and lenders frequently verify insurance before releasing payment or at project close. Including 'GC License: [state]-[number] | GL: $1M/2M | WC: Active | Bonded' on the invoice removes a common friction point in payment. If you carry a manufacturer certification (GAF Master Elite, Owens Corning Preferred Contractor, etc.), include that — it affects both the warranty terms and the client's confidence.

Property address and project type

Include the full service address and specify the project clearly: 'Full roof replacement — asphalt shingle,' 'Storm damage repair — hail impact,' 'Flat roof restoration — TPO membrane,' 'Valley flashing replacement,' etc. For insurance claims, the project description must match the insurance adjuster's scope of loss. A mismatch between what the adjuster approved and what your invoice describes is the most common insurance payment delay.

Materials with manufacturer, product, and color

List every material by manufacturer, product line, and color: 'GAF Timberline HDZ shingles — Weathered Wood, 32 squares | IKO Dynasty — Arctic White, 45 squares.' Include the dimensional weight or grade. For underlayment: 'Synthetic underlayment — GAF FeltBuster, 3,200 sq ft.' For ice & water shield: 'GAF WeatherWatch, 400 sq ft (eaves + valleys).' Material documentation is what triggers the manufacturer's warranty — both you and the homeowner need this information, and the invoice is the natural place to record it.

Labor breakdown by scope

Separate labor components when relevant: 'Tear-off and haul-away: $1,800 | Installation — shingles: $3,600 | Flashing — step, counter, chimney: $650 | Ridge cap and ventilation: $480 | Cleanup and magnet roll: $250.' Not every roofing invoice requires this level of detail (repair jobs can be simpler), but for full replacements — where insurance adjusters are scrutinizing line items — labor breakdown prevents disputes about what was done.

Permit information

Roofing permits are required in most jurisdictions for replacement work. Include the permit number when known: 'Building permit #BP-2026-8841 — pulled by contractor.' If the permit fee is passed through to the client, line it out: 'Permit fee (City of Charlotte): $125.' Some homeowners don't realize permits are required for roof replacements; documenting it on the invoice demonstrates that you operate above-board and protects both parties legally.

Warranty terms clearly stated

Document both the manufacturer's material warranty and your labor warranty: 'Materials: GAF 50-year limited shingle warranty (Golden Pledge where applicable). Labor: 10-year workmanship warranty — covers leaks attributable to installation defect.' Include any warranty registration notes: 'Manufacturer warranty registered under homeowner's name — registration confirmation to be emailed within 10 business days.' Homeowners often lose warranty paperwork; having the key warranty terms on the invoice gives them a durable reference.

Payment structure and insurance claim notes

For cash-pay jobs: deposit amount (typically 25–40%) and final payment due at project completion. For insurance claims: 'Insurance deductible: [amount] — due at project start. Insurance settlement (ACV or RCV): payable directly to contractor per assignment of benefits agreement or through homeowner per policy terms.' Never guarantee to cover a homeowner's insurance deductible — it's insurance fraud in most states. If supplementing an insurance claim, note the supplement amounts separately.